Club Constitution
Revised May 2001
1.0 Objectives
- The Retired Professional Engineers' Club, Bristol is intended to further the aims and interests of engineers by arranging regular events for retired professional engineers. Such events will have a social aspect so as to encourage members and their partners to all events. Guests may also be invited.
2.0 Membership
- The Club shall comprise Professional Engineers who have retired from their full time occupation, who have applied to join, have been accepted and paid the appropriate subscription.
3.0 Subscription
- The general running of the club shall be financed by an Annual Subscription from members. Additional charges may be levied for individual events as appropriate. The subscription shall be due on April 1st each year but new members who join after 1st September will not be required to renew their subscription until the end of the following club year.
4.0 The Committee
- 4.a The activities of the Club shall be managed by a Committee with a minimum of formality.
4.b The Committe shall comprise:-
- A Chairman
- A Vice Chairman
- A Treasurer
- An Events Secretary
- A Secretary
The Committee shall comprise additionally at least one, with a maximum of five, Ordinary Members who will assist the officers of the Committee with the completion of specific tasks on an ad-hoc basis. The immediate past Chairman may be co-opted as an additional member.
4.c In the event of an officer becoming unavailable, the Committee may co-opt any other Club member until the next AGM.
4.d Co-option shall entitle a Committee Member to immediate and full voting rights. 4.e Each officer and member of the Committee except for the Honorary Secretary and Honorary Treasurer shall retire after two years in office. The Secretary and the Treasurer may continue in office for longer than the two years; they will endeavour to give a year's notice of their intention prior to their retirement.
4.f Retired officers and members of the Committee will be eligible for election to the Committee after one year out of office. In exceptional circumstances members not eligible for immediate re-election may be so co-opted on to the Committee to allow Committee business to continue where otherwise smooth operation of the Club would be jeopardised. The Committee will make every effort to replace members so elected at the earliest opportunity. 4.g A quorum of the Committee shall be four Committee Members including two Officers.
4.h The Committee shall make proposals for the next year's subscription.
5.0 General Meetings
- 5.a The financial and programme year of the Club shall be from 1st April to 31st March the following year.
5.b An Annual General Meeting shall be held in May of each year.
5.c At the AGM the Chairman shall present an Annual Report. The Treasurer shall present audited accounts.
5.d Notification of the date of the AGM shall be given to members 14 days in advance. Notifications for the Committe can be made at this time.
5.e Nominations to the Committe can also be made at the AGM providing there is a proposer and seconder and the nominee is willing to serve.
5.f If an election is necessary, it shall be by a show of hands of members actually present and entitled to vote.
5.g An Extraordinary General Meeting can be called by the Committee or by a minimum of 10 members. At least 14 days notice shall be given to all members.
5.h An auditor for the following year shall be appointed annually at the AGM, who may be a member of the Club or from elsewhere. In the event of it becoming necessary to appoint an Auditor at short notice, the Committee may appoint a suitable person.
6.0 Disbandonment
- In the event of the Club disbanding, assets and liabilities shal be the responsibility of all Club Members. Assets shall be equally divided between all Club Members.